Operations & Supply Chain

Fleet Maintenance Planning and Cost Control

Vehicle downtime and uncontrolled maintenance costs erode fleet efficiency. This course covers fleet maintenance management: preventive maintenance schedules, inspection regimes, workshop management, parts and tyres, warranty recovery, maintenance data and KPIs, outsourcing decisions and replacement planning.

5 days Classroom or live online English

Smart Horizon Certified - Global Leadership Consultants

Take the course details with you.

Download the full standard outline: why attend, methodology, objectives, audience, competencies, the daily outline and current plans.

Download course PDF

Why attend

From knowledge to real-world impact.

A disciplined maintenance programme reduces breakdowns and total fleet cost. You will learn practical planning and control methods.

Workplace challenges

Professional Problems This Course Is Designed to Solve

The programme explores practical approaches to the following challenges. Results depend on how the learning is applied in your organisation.

Difficulty translating subject knowledge into practical workplace decisions.
Inconsistent approaches to the activities covered in the course outline.
Lack of a structured plan for applying and reviewing new skills.

Course methodology

How you will learn.

Schedule design exercises, cost analysis, case studies and workshop management discussions.

Course objectives

What you'll take away.

By the end of this course, participants will be able to:

Design preventive maintenance programmes
Plan inspections and compliance checks
Manage workshops and technicians
Control parts, tyres and warranty claims
Use maintenance data and KPIs
Plan vehicle replacement and outsourcing

Target audience

Who should attend.

This course is suitable for:

Fleet managers
Workshop managers
Transport supervisors
Maintenance planners
Procurement staff for fleet services

Target competencies

Capabilities you will build.

Participants will develop competencies in:

Maintenance planning
Cost control
Workshop management
Data analysis
Replacement planning

Course outline

Your learning journey.

A focused, practical outline with time to explore, apply and reflect.

Day 1Fleet Maintenance

09:00–10:08Maintenance objectives
10:08–11:00Cost drivers
11:00–11:30Coffee break
11:30–11:45Cost drivers (continued)
11:45–12:53KPIs
12:53–14:00Exercise

Day 2Preventive Maintenance

09:00–10:08Schedules
10:08–11:00Inspections
11:00–11:30Coffee break
11:30–11:45Inspections (continued)
11:45–12:53Compliance
12:53–14:00Workshop

Day 3Workshops and Parts

09:00–10:08Workshop organisation
10:08–11:00Parts and tyres
11:00–11:30Coffee break
11:30–11:45Parts and tyres (continued)
11:45–12:53Warranty recovery
12:53–14:00Exercise

Day 4Data and Costs

09:00–10:08Maintenance records
10:08–11:00Cost analysis
11:00–11:30Coffee break
11:30–11:45Cost analysis (continued)
11:45–12:53Downtime
12:53–14:00Case study

Day 5Replacement and Outsourcing

09:00–10:08Replacement timing
10:08–11:00Outsourcing decisions
11:00–11:30Coffee break
11:30–11:45Outsourcing decisions (continued)
11:45–12:53Improvement plan
12:53–14:00Action plan

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Dates & venues

Find a session that works for you.

Confirmed dates accept registration requests. Tentative dates are enquiry only.

Good to know

A few things to know.

How is the course delivered?

Our classroom programmes combine facilitated discussion, case studies, exercises and reflection. The precise format will be confirmed before enrolment.

Can you deliver this programme for our team?

Yes, you can enquire about a tailored programme. Share your goals, group size and preferred dates with our learning team.

Will I receive a certificate?

Participants who complete the programme receive a Smart Horizon certificate of attendance. Smart Horizon programmes are not externally accredited and do not award a professional qualification, licence or designation. Where a course title or outline refers to a professional certification (for example, AACE International's Certified Cost Professional), the programme supports learning and preparation only; the credential itself is awarded solely by the relevant professional body under its own application and examination requirements.

What should I confirm before booking travel?

Please confirm the session, exact venue, accessibility arrangements, fees and any visa requirements with the team before arranging travel. Tentative dates are not confirmed sessions.

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