Operations & Supply Chain

Purchase Order and Invoice Matching Controls

Weak controls in purchase-to-pay allow duplicate payments, overbilling and fraud. This course explains purchase order, goods receipt and invoice matching controls: two-way and three-way matching, tolerances, exception handling, vendor master controls, duplicate payment prevention and monitoring with analytics.

5 days Classroom or live online English

Smart Horizon Certified - Global Leadership Consultants

Take the course details with you.

Download the full standard outline: why attend, methodology, objectives, audience, competencies, the daily outline and current plans.

Download course PDF

Why attend

From knowledge to real-world impact.

Simple matching controls can prevent significant losses. You will learn how to design and operate them effectively.

Workplace challenges

Professional Problems This Course Is Designed to Solve

The programme explores practical approaches to the following challenges. Results depend on how the learning is applied in your organisation.

Difficulty translating subject knowledge into practical workplace decisions.
Inconsistent approaches to the activities covered in the course outline.
Lack of a structured plan for applying and reviewing new skills.

Course methodology

How you will learn.

Control design exercises, exception analysis, case studies of payment fraud and analytics demonstrations.

Course objectives

What you'll take away.

By the end of this course, participants will be able to:

Explain purchase-to-pay control objectives
Apply two-way and three-way matching
Set tolerances and manage exceptions
Control vendor master data
Prevent duplicate and fraudulent payments
Monitor controls with analytics

Target audience

Who should attend.

This course is suitable for:

Accounts payable managers and staff
Procurement officers
Finance controllers
Internal auditors
Shared service staff

Target competencies

Capabilities you will build.

Participants will develop competencies in:

Control design
Exception management
Data integrity
Fraud prevention
Control monitoring

Course outline

Your learning journey.

A focused, practical outline with time to explore, apply and reflect.

Day 1P2P Controls

09:00–10:08Purchase-to-pay risks
10:08–11:00Control framework
11:00–11:30Coffee break
11:30–11:45Control framework (continued)
11:45–12:53Segregation of duties
12:53–14:00Exercise

Day 2Matching

09:00–10:08Two-way and three-way matching
10:08–11:00Goods receipt
11:00–11:30Coffee break
11:30–11:45Goods receipt (continued)
11:45–12:53Tolerances
12:53–14:00Workshop

Day 3Exceptions

09:00–10:08Exception handling
10:08–11:00Price and quantity variances
11:00–11:30Coffee break
11:30–11:45Price and quantity variances (continued)
11:45–12:53Approvals
12:53–14:00Exercise

Day 4Vendor Master and Fraud

09:00–10:08Vendor master controls
10:08–11:00Duplicate payments
11:00–11:30Coffee break
11:30–11:45Duplicate payments (continued)
11:45–12:53Fraud schemes
12:53–14:00Case study

Day 5Monitoring

09:00–10:08Analytics tests
10:08–11:00KPIs
11:00–11:30Coffee break
11:30–11:45KPIs (continued)
11:45–12:53Continuous improvement
12:53–14:00Action plan

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Dates & venues

Find a session that works for you.

Confirmed dates accept registration requests. Tentative dates are enquiry only.

Good to know

A few things to know.

How is the course delivered?

Our classroom programmes combine facilitated discussion, case studies, exercises and reflection. The precise format will be confirmed before enrolment.

Can you deliver this programme for our team?

Yes, you can enquire about a tailored programme. Share your goals, group size and preferred dates with our learning team.

Will I receive a certificate?

Participants who complete the programme receive a Smart Horizon certificate of attendance. Smart Horizon programmes are not externally accredited and do not award a professional qualification, licence or designation. Where a course title or outline refers to a professional certification (for example, AACE International's Certified Cost Professional), the programme supports learning and preparation only; the credential itself is awarded solely by the relevant professional body under its own application and examination requirements.

What should I confirm before booking travel?

Please confirm the session, exact venue, accessibility arrangements, fees and any visa requirements with the team before arranging travel. Tentative dates are not confirmed sessions.

Keep exploring

Your next horizon awaits.

All courses

The full course agenda and dates are available above. Use the session links in Dates & venues to choose a session. Registration and quotation forms require JavaScript; you can also contact our learning team directly.